Core-Asset Consulting Ltd
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Executive Assistant
Description:
Job Description:Are you an Executive Assistant with proven experience working within a busy Investment Banking setting, supporting senior colleaguesOur client, a global investment management firm based in London 4 office days, 1 from home, is recruiting for an Executive Assistant to join them on an initial 12 month contract.Job Description:Are you an Executive Assistant with proven experience working within a busy Investment Banking setting, supporting senior colleaguesOur client, a global investment management firm based in London 4 office days, 1 from home, is recruiting for an Executive Assistant to join them on an initial 12 month contract. Skills/Experience: An experienced, confident, friendly, outgoing, people-oriented personality, able to liaise with clients and staff at all levelsAbility to remain calm under pressure and deal with last-minute changes effectively and efficientlyExcellent time/priority management skills & flexibilityStrong team player/buddy to other assistants in teamArticulate, effective communicatorProactive ‘can do’ approach, ability to use own initiative and judgementOwnership of all tasks, following up outstanding items without the need for chasingHighly organized & attention to detailDiscreet, professional manner - maintain confidentiality on all aspects of workloadGood knowledge of Microsoft applications Windows10, and in particular OutlookExperience processing expenses online e.g. on ConcurExperience booking travel via an online booking toolExperience working with CRM systemsExperience using ZoomExperience working in Investment Banking Core Responsibilities: Extensive verbal and written interaction with internal colleagues and external clients ensuring the building and maintenance of relationships, both domestically and internationally, within the team and across other business unitsDiary management: Exclusive control of business scheduleMaintain calendars, act as ‘gatekeeper’ for diaryArrange internal and external meetings, video and phone calls – including all meeting venues, dial-in details, etcPro-actively ensure diaries do not have clashes and use initiative to find resolutions and workarounds Travel & Expenses: Proactively book and co-ordinate all travel including flights, hotels, visas, currency and ground transportation within the Firmwide Expense PolicyEnsure relevant agendas and itineraries are organised in advanceProcess monthly expenses American Express card, out-of-pocket expenses, invoices in a timely manner, using Firm systems such as ConcurEnsure expenses are processed quickly and efficiently and are within policyProactively ensure expenses flow through internal checking system Maintain in-house Client Relationship Management CRM systemEvent management: Closing events, social/team events, etc.Any other ad hoc tasks, e.g. ordering business cards, or projects Core-Asset Consulting is an equal opportunities recruiter and we welcome applications from everyone irrespective of age, disability, gender, gender identity or expression, race, colour, ethnic or national origin, sexual orientation, religion or belief, marital/civil partner status or pregnancy.Job reference: 15768To apply for this vacancy applicants must be eligible to work in the UK in accordance with the Immigration, Asylum and Nationality Act 2006.At Core-Asset, we’re committed to protecting and respecting your privacy. Our privacy statement explains when and why we collect personal information about people who engage with our services, how we use it, the conditions under which we may disclose it to others, and how we keep it secure. We may change this policy from time to time, so please check this policy occasionally to ensure that you’re happy with any changes.By engaging with us either by applying for a job we’re advertising, registering through our website, or getting in touch with our business you’re agreeing to be bound by this policy.Core-Asset Consulting is committed to protecting the privacy of our candidates, clients and website users. For further information, please refer to our full Privacy Statement available on our website http://www.core-asset.co.uk/about-core-asset/privacy-statement Core-Asset Consulting offers specialist recruitment services to asset management, accounting & finance, asset servicing, legal and the wider financial services sector in Scotland. INDCAS
Company:
Core-Asset Consulting
Posted:
August 19 on Careers4a
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